USE of MANUSCRIPTS, ARCHIVES, and RARE BOOKS
Researchers must handle all materials properly and must follow all rules and procedures. Privileges may be revoked, if a researcher handles materials in a way that is damaging, or is not following the rules and procedures. Photographic identification may be requested.
- All manuscripts, archives, and rare books are housed in closed stacks, and are non-circulating. Materials are for reference only.
- Archival and manuscript collections are made available to researchers one box at a time.
- Manucsripts, archives, and rare books many only be used in Special Collections. Materials will be brought to the researcher.
Handling of Materials
- Your hands must be CLEAN
- Researchers must use PENCIL ONLY. The use of ink from pens and markers, since stains will permanently and irreversibly deface materials.
- Most manuscripts, archival materials, and rare books are unique and irreplacable.
- Handle materials gently. Do not lean on, trace over, write on, fold, or prop them open.
- When taking notes, do not write directly on top of materials.
- Manuscripts and archives must be kept in the order in which they are received; only one folder at a time may be removed from a box. If material is discovered out of order, do not rearrange it; notify staff.
Permission for Use of Materials
- Under no circumstances do materials materials circulate.
- A complimentary copy of all publications using reproductions from the College Archives and Special Collections materials must be provided for inclusion in our collections.
- Obtaining copyright permission to use materials that are owned by the College Archives and Special Collections, but for which we do not own the copyright, is the responsibility of the researcher.
Duplication of Materials
- Only Special Collections staff may photocopy manuscript and archival materials.
- Due to the condition of materials, some duplication requests may be denied.
- The fulfillment of requests may take up to two weeks, due to limited staff.
Statement of Copyright
The copyright laws of the United States (Title 17, U.S. Code) govern the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that a photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.